J-Doc
Digital storage of original sales invoices
and related doc for easy
recall
- Scan original invoice and/or work order with special JMK barcode and view it later with one click
off of the JMK system.
- Follow original document with supporting documents (as many as
desired like handwritten service tickets, parts receipts, etc).
- System will automatically store and index document groups for later
recall using embedded bar code and OCR technologies.
- J-Doc invoices show who signed for them. They are not a recreation of the invoice but a digital
image of the actual doc.
- Help to make the next sale by building on detailed information from
previous sales.
- One click J-Doc image access, from multiple points throughout the system
J-Doc PLUS+
Vendor delivery receipt scan for automated inventory
item update
- Automated Receipt Entry: from scan/pdf/csv of packing list/invoice.
- Scan and load a vendor's delivery item data, directly into the JMK point of sale system inventory
module.
- For NA / PR / GV: Automated transfer of document image directly into the JMK system
without printing the original document.
- Reduces entry errors in item identification, quantity, and purchase cost.
- Eliminates the tedious—but crucial—manual data entry process.
Save your staff time
- Elimination of storage of boxes of paper, staff time to file documents, hunting for the original
copy, and staff time to load received stock packing list into system.
- Data stored off location. No data backup or extra components needed except for the scanner and
related software.
Sample Vendor Invoice
- This is the vendor invoice to be scanned and turned into a digital receipt.
- On the system, the receipt will be ready to be loaded right into inventory.
Sample Invoice
- This is an original invoice scanned into J-Doc for later recall.
- The Audit//TRAC artificial intelligence
feature option replaces clerical staff's
mundane validation and posting of parts/tire supply vendor invoices.
- Active retail/commercial dealers, rely on just-in-time parts / tire local sourcing
- generating scores of supply vendor paper invoices daily.
- Audit//TRAC uses artificial intelligence
to electronically 'read' those paper invoices by using optical character recognition (OCR)
technology, then automatically:
- validates the printed supplier invoice back to the 'point of sale' invoice, based on the P/O
reference.
- to confirm billing quantity match and reset 'cost of goods sold'.
- posts the printed supplier invoice into Account Payable for payment.
-
tracks the core charge/return referenced on the printed supplier invoice - to be assured of
proper vendor credit.
-
stores a digital image of the printed supplier invoice for easy electronic recall (parallel
to bank website's check/deposits).
-
maintains a detailed tire inventory audit trail for historical reference and fraud control.
-
seamlessly link to our in house database of over 280,000 tire item id profiles.
- Nationally recognized tire store management expert, Jim Krakower, says..:
- "... In today's business climate it is difficult to find and retain
committed employees
for routine/mundane office functions."
- Further more - Krakower touts ..
- "... automation of vendor invoice validation
and posting is critical to supplying management."
-
dependable, accurate, and consistent knowledge.
- relief from piles of paper invoices and unmanageable filing systems.
- With a processing time near a vendor invoice per second:
-
Audit//TRAC returns
cost-effective and predictable ROI with
consistent accuracy.
- critical for reducing back office personnel expense and assuring fraud
prevention.
